Instructions for Authors

Submission Format

All submissions must be submitted as a Microsoft Word document (.doc/.docx) file using the MedInfo2019 template provided. Please be aware that not using the template and non-adherence to formatting guidelines and page limits will lead to a rejection of your submission without review.

Language

The official language for MedInfo2019 is English. All submissions must be in English. Submissions in any other language will be rejected without review. Values should be reported in the International System of Units. Authors are responsible for appropriate grammar, spelling, and punctuation in their submissions. Non-native English speakers are advised to consider employing the services of a professional editor or request review and editing from colleagues.

For Satellite Symposiums held in conjunction with MedInfo other languages will be accepted.

Tracks

IMIA MedInfo submissions can be in any of the four program tracks and should align with the theme of the conference. Satellite submissions have to be submitted to the appropriate satellite track and will NOT be part of the IMIA MedInfo reviewing process and will NOT be published in the IMIA MedInfo proceedings.

Below are the formatting guidelines for all submissions:

Full paper & Student paper 

A maximum of 5 pages in length including references is accepted. Papers are descriptions of original research on the use of information methods, systems and technologies to improve quality and safety of care, enhance care outcomes, promote patient-centered care, facilitate translational research, enable precision medicine, and improve education and skills in informatics. Papers must be organized in the following structure as provided in the template: Abstract (125-150 words), Keywords, Introduction, Methods, Results, Discussion, Conclusions, Acknowledgements, References, and Address for correspondence. For a student paper, the first author must be a student at the time of submission (copy of student ID is required), and the paper has to be presented by the first author at the conference.

Poster 

A maximum of 2 pages in length including references is accepted. Poster submissions must follow the same structure as regular papers and should contain an Abstract (50-75 words), Keywords, Introduction, Methods, Results, Conclusions, Acknowledgements, References and Address for correspondence; the Discussion section may be omitted.

Panel proposal 

A maximum of 3 pages in length including references (if any) is accepted. A panel would typically feature 3-5 panelists giving a brief presentation or making a position statement, followed by at least 30 minutes of discussion and active audience interaction and participation. Panelists are usually thought leaders in the relevant field. Proposals must contain a general description of the topic of the proposed panel in appropriate headings and need not contain or adhere to all of the structured headings provided in the template. Brief biographies of the panelists as well as their specific contributions to the panel must be provided. Panels are part of the main conference program and are scheduled for 90 minutes.

Podium abstract

A maximum of 1 page is accepted. A podium abstract is an original contribution with novel methodologies or new insights that advance the science and application of medical, nursing, biomedical and health informatics.

The podium abstract format allows for the presentation of cutting-edge, unpublished research for which the author wishes to reserve publication rights for future consideration. Accepted podium papers will be presented as oral presentations (15 minutes) at the conference.

Workshop proposal 

A maximum of 3 pages in length including references (if any) is accepted. A workshop is aimed at engaging the audience and collaborative work around a specific theme. A workshop typically features 2-5 organizers. In a workshop, the organizers operate on equal footing with the audience rather than as experts or thought leaders. Workshop proposals must include a general description of the topic proposed with the appropriate headings and need not contain or adhere to all of the structured headings provided in the template. Brief biographies of the workshop organizers as well as their specific contributions to the workshop must be provided. Workshops are part of the main conference program and are scheduled for 90 minute or 180 minute sessions.

Tutorial proposal 

A maximum of 3 pages in length including references (if any) is accepted. Tutorials are educational or teaching sessions that address a specific topic in the field of informatics. Tutorial proposals must contain a general description of the topic proposed in appropriate headings and need not contain or adhere to all of the structured headings provided in the template. Brief biographies of the organizers/lecturers as well as their specific contributions to the tutorial must be provided. There may be 2-5 organizers/lecturers for tutorials. Tutorials are organized before the conference (pre-conference) and can be scheduled as either a half-day session (3 hours) or full-day session (6 hours) with breaks.

Demonstration

A demonstration showcases an innovative, non-commercial system resulting from research or private-public efforts. A demonstration proposal should clearly describe the system/process to be demonstrated and provide a clear statement of the innovation. Each demonstration proposal must be no more than three pages in length and must conform to the MedInfo2019 template format. Accepted proposals will be presented as theatre-style demonstrations at the conference.

Science Slam

A science slam is a scientific talk where scientists present their own scientific research work in a 5-minute time frame. The focus lies on teaching current science to a diverse audience in an entertaining way. A special session is dedicated for the presentation at the end of a day in the form of an artistic show (theatre, singing, …). The presentation is judged by the audience.

Page Size

All submissions must be formatted to A4 page size as provided in the template.

Page Layout

All submissions must use the two-column format provided in the template.

Margins

Margins for all submissions are 1 cm (0.3937 inches) on top, bottom, right, and left. The first page must have an additional 2 cm at the top (in addition to the normal 1 cm page margin). The margins on the template must not be modified.

Font and Size

The only accepted font style is Times New Roman. Please adhere to the font sizes for various objects as listed in the template.

Line Formatting

All text must be fully justified within the two column format. The column formatting on the template must not be modified.

Author Names

Full names of all authors and their affiliations including city, state, and country are to be included in the document as set out in the template. Professional titles and degrees are not to be listed for authors.

Abstract

An abstract summarizing your work must be included as part of your paper submission. The length of the abstract is 50-75 words for posters and 125-150 words for all papers (full and student) and proposals (panels, workshops, and tutorials).

References (Citations)

The format and style for references are IOS Press with citations appearing in the main text in Arabic numerals in square brackets such as this [1]. It is recommended that authors use a citation or bibliography manager such EndNote to format their citations. The IOS Press EndNote style file is available for download (http://endnote.com/downloads/style/ios-press )

By submitting to the MedInfo 2019, all presenters agree that if their submission is accepted, they will register for the full conference.

Please note that all information in the Online Registry, the Mobile App, and the Proceedings Table of Contents – presentation title, author names, author affiliations, and the order in which the authors are listed - comes directly from the online form authors filled out in Online Registry. Therefore, please enter everything exactly the way you would like it to appear. MedInfo 2019 is not responsible for the information listed incorrectly or for any omissions in this step. Any complaints from your co-authors about the way they are listed or why they are not listed will be directed to you.

Please note that the page limit includes all tables, figures, references, and acknowledgments.

 

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